Download an Individual Registration
Download a Family Registration
Download a Health Form
How To Register
Registration and health forms received by April 13, 2010 will receive the Early Bird Discount of $25 off the registration fee. Full payment is required at the time of registration to receive this discount. Those camps with (*) are not eligible for the Early Bird Discount.
I.All camp participants are required to register; camper, guardian attending camp, volunteers, core staffs, sponsors, and camp deans.
II.Camper grade is based on the grade the camper will enter in the fall of 2010. If you are registering online as an adult sponsor, adult core staff, or adult volunteer, please select N/A in the grade drop down options.
III.Select your top two program choices. Programs are grade and age specific. Online registrations do not have the option of a second choice.
A. If you are attending Beulah or Epworth camp as a sponsor or core staff and will bring your dependent child, please register your child using the camp number ending with the letter “T,” (example - BC230-T Youth Institute Dependent Child).
Payment
I. A minimum registration deposit of $50 per camp, per person, is required. Camp payments are accepted using MasterCard or Visa and must be submitted in writing with signature. Payments cannot be accepted by phone. If your registration is faxed, payment is required using a credit card. There is a 3% transaction fee charged. By sending in your full payment by April 13, 2010 you may take advantage of the Early Bird Discount. Checks should be made out to IGRC and mailed to: IGRC Camping Office, PO Box 19207, Springfield, IL 62794-9207. Indicate te camper's name and camp number on all checks. For proper credit, checks must be sent to the Springfield Camping Office. Please do not take payment to the campsite.
III. Register by April 13, 2009, and take the “Early Bird Discount.” After April 13, the discounted price will no longer apply. Prices online are discounted by $25.00 until midnight April 13. There after, on-line prices will reflect the full camp fee. If you elect to pay the $50.00 deposit, the balance needs to be received on or before April 13 to receive the discount.
IV. If a payment plan is needed, please contact the Springfield Camping Office.
Health Forms
A health form must be completed for each camper attending (including adults). This is required for the campsites due to American Camping Association accreditation. The health form is available on the website or by calling the Camp Office. Due to privacy concerns, health forms are not permitted to be completed online and emailed. Please complete a health form and mail to Springfield Camping Office. Registration will not be considered complete until a health form is received.
Registration Deadline And Confirmation
I. Registration deadline is three weeks prior to the start of camp. If registering after three weeks prior to camp, please contact the Springfield Camping Office.
II. You will receive a confirmation packet once your registration and health forms have been processed. Processing of your mailed or faxed forms may take up to three weeks. If any information on your confirmation letter is incorrect, please contact the Springfield Camping Office.
Email Address and Receipt of Registration
The camping ministry continues to try to keep the cost of camp affordable. One way to lower cost is thought the use of email. If you have an email address, we ask that you provide us with it on the registration and health form. By providing an email address, once your registration has been processed you will receive a confirmation by email with the confirmation letter and forms attached. Other necessary release forms specific to a camp, a dean letter (if applicable), and the camp site information letter may be downloaded from either the hyperlink listed on the confirmation letter or the www.igrcamp.org website. If an email address is not provided, you will receive your confirmation letter and forms through the postal service approximately two weeks after processing. If you have any questions regarding the information received or if is in any way incorrect, please contact us immediately. We work very hard to make the check-in process go as smoothly as possible for all campers.
Camper Medical Information
A valid health form is required for all campers (youth and adult), sponsor, core staff, volunteer, and dean. If you do not have a health form on file prior to check-in, you will not be allowed to attend camp.
Insurance
In all cases an attempt will be made to reschedule a camper into another week of camp. Refunds for health reasons are available upon request. Full refunds will not be made after the start of camp. If it is not possible to reschedule the camper, the cancellation refund policy is as follows:
1. 45 days prior to camp----------Full refund
2. 30-45 days prior to camp------Refund all but $50 deposit
3. 30 days prior to camp----------Refund for emergencies only
Should a camp be cancelled by IGRC, full payment will be refunded.
Financial Aid
Many of the churches and church groups offer camp scholarships. If your church cannot provide sufficient help, ask your pastor or camp coordinator to contact Peggy O’Neal, Coordinator of Camping/Retreat Ministries, at 217.529.2646 for information regarding scholarship funding that may be available.
Contact Information
If you have any questions concerning any of our camp programs, call the IGRC, Springfield Camping Office at 217.529.3007, Peggy O’Neal at 217.529.2646, or by
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